Privacy Policy

Effective date: October 25, 2026

AI Recruitment (the “Service”) is a recruitment and applicant-tracking platform. This policy explains what information the Service handles, why it is used, and the choices available to applicants, recruiters, and company administrators. The Service is operated by the AI Recruitment System developer.

Information we handle

• Account and company information: names, work email addresses, roles, company details, and authentication/session information for recruiter and administrator accounts.
• Applicant information: contact details, resumes and uploaded files, employment and education history, application answers, interview scheduling details, external assessment links, and recruitment notes or decisions entered by an employer.
• Service and device information: security and diagnostic logs, basic usage events, and information needed to operate and protect the Service.
• Connected Google account information: when a recruiter chooses to connect Google Calendar, the Service receives basic account identity information and OAuth tokens, and accesses calendar free/busy information and event data needed to schedule and manage recruitment interviews.
• Google Drive files: where a company configures a shared Drive CV folder, the Service reads files selected for that recruitment workflow using its configured integration credentials. This is separate from a recruiter’s Google Calendar OAuth connection.

How information is used

We use information to provide and maintain recruitment workflows: create accounts, publish and manage vacancies, receive and review applications, process resumes, support assessments and interview scheduling, send transactional notifications, provide customer support, and protect the Service against misuse. Employers using the Service decide how applicant information is used in their hiring process.

Google user data and Limited Use

Recruiters can choose to connect Google Calendar to check interviewer availability and create or update interview events. Basic Google account information is used to identify the connected recruiter. Calendar data is processed for those scheduling features and is not used for advertising, sold, or sent to AI processing features or used to train generalized AI or machine-learning models. The Service does not use Google user data for purposes unrelated to the user-facing calendar features that the recruiter enables.

AI Recruitment’s use and transfer of information received from Google APIs adheres to the Google API Services User Data Policy, including its Limited Use requirements. Google data is not shared with third parties except as necessary to provide or improve the calendar feature requested by the user, to comply with law, or as described in this policy.

Recruiters may disconnect Google Calendar in the Service. They may also revoke access from their Google Account permissions. Revoking access stops future API access. Disconnecting does not remove events already created in a user’s Google Calendar.

Sharing and service providers

Applicant information is made available to the employer and authorized users of that employer’s workspace for recruitment purposes. We may use infrastructure, storage, email-delivery, and AI-processing providers to operate requested features. Those providers may process only the information needed to perform their services and are subject to applicable contractual and security controls. Google Calendar data is used only by the calendar integration and is not sent to AI-processing providers. We may also disclose information where required by law or necessary to protect users and the Service. We do not sell personal information.

Retention and deletion

Information is retained while an account, company workspace, or recruitment record remains active, and for as long as reasonably needed for the purposes described above, legal obligations, security, and dispute resolution. Employers control their applicant records and should direct applicants’ requests to the employer that posted the vacancy. Account holders can ask us to delete or correct account information by contacting their organization’s workspace administrator or the Service operator. Stored Google authorization credentials are removed when the connection is disconnected, subject to short-lived backup or security retention.

Security

We use reasonable administrative, technical, and organizational measures designed to protect information, including access controls and protected credential storage. No online service can guarantee absolute security.

Children

The Service is intended for employers, recruiters, and people applying for jobs. It is not designed for children under 13, and we do not knowingly collect personal information from children under 13.

Changes and contact

We may update this policy when the Service or applicable requirements change. The current version and effective date will be posted on this page. Questions or privacy requests can be directed to the organization that manages your workspace or the Service operator. Read the Terms of Service.